SPEAKER INFORMATION

Key Deadlines

We’re looking forward to your presentation at Experience Inbound 2025! Please note the following deadlines and see below for details and submission form links.



Speaker & Session Info

Due January 15

Please complete this form, including image attachments by January 15 so we can complete the website and launch ticket sales by February 15.

What you’ll need to have handy for form submission: 

  • Info about yourself, your company, and your session description. 
  • Images: We’ll need the following images for use on the event website and in printed event collateral:
    • A high res headshot, 300 dpi preferred
    • Your company logo (.eps, .ai, or .svg file preferred)
    • Landscape photo of yourself for use on your session page of the website (example) 

If you have problems completing the form or uploading images, please contact Mary (mrockman@weidert.com).

Promo Video for Social & Website

Due March 1

To promote your session and to help attendees get to know you, please send us a short video. We'll post it on social and embed it on your speaker page.

Video guidelines:

  • Length: approximately 60 seconds
  • Introduce yourself
  • Summarize your Experience Inbound topic and explain what attendees will learn
  • Close with an invitation for people to attend: “Hope to you see you there!” “Come see me at Experience Inbound.”
  • OPTIONAL: Something interesting about yourself. Any hobbies? Have you been to Lambeau Field or a connection to Harley-Davidson? Does your pet want to say hello?
  • Here's a sample

Our team can add branding and music as well as clean up any long pauses. Feel free to be creative in showing the audience who you are and why they should attend your session.

No time to shoot a video? If you send us an existing speaking video, we can fill in the blanks with text and use your video as b-roll. Here's a sample.

Please send the video to Mary (mrockman@weidert.com) by March 1 or contact her with any questions.

Travel Arrangements

Due April 1

Unless noted otherwise in your speaker contract, we will reimburse you for a COACH Class round trip flight (range $350-$650). If you are driving, we will reimburse mileage at 70 cents per mile (up to 1,000 miles maximum). 

Arrival

Arrive on Sunday, May 18 at Green Bay–Austin Straubel International Airport (GRB). Rooms are booked at Lodge Kohler under each speakers' name. There is a complimentary airport shuttle; call 920-327-4614 when you arrive.

Departure

Your departure should be Wednesday, May 21 from Milwaukee (MKE) – Mitchell International Airport.

If you need to leave on Tuesday, May 20, we ask that you leave after 5:00 pm when the event ends. The airport is 15-30 minutes from the Harley-Davidson Museum (depending on traffic). 

We will book your hotel rooms in Green Bay and Milwaukee. Please use this form to submit your travel information and other event details:

  • Lambeau Field tour 
  • Speaker dinner
  • Food allergies

As we get closer to the event, you will receive a document with detailed information about lodging, schedules and transportation during the event. 

Presentation Deck 

Due May 9

We will have a shared laptop in each room with your presentation loaded. Let us know if you prefer to use your own laptop. (We still need a PDF of your presentation as a backup and to share with attendees after the event.)

Presentation guidelines:

  • We prefer you share a Google Slides presentation. If you want to use Keynote or PowerPoint, it's better if you use your laptop to prevent font issues.
  • If you will have audio or video embedded in your presentation, you must let us know in advance.

Email your presentation to Mary (mrockman@weidert.com) by Friday, May 9.

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